How do I choose a custom software firm, and what should I evaluate?

Start with who writes the code. Ask whether the engineers are full-time employees or freelancers pulled in per project, because subcontracting is where quality and timelines usually slip. Then read the contract for acceptance criteria on each feature instead of vague promises. Ask for real cases in your vertical, with the problem, the solution, and the result. Confirm you receive the code, credentials, and documentation on delivery so you are not locked in. And ask how often you will see working software, plus what support looks like after go-live. The buyer's guide above walks through all six criteria in detail.

What kinds of software does Kadmoon build?

Enterprise systems like ERPs and CRMs, multi-tenant SaaS products, native and React Native mobile apps, integrations and APIs, data and AI features, and legacy modernization. Trade and supply chain is our flagship practice, but we build across industries. Every system is custom and owned by you. We do not resell a platform.

What drives the cost of custom software?

Scope, mostly. The number of features, how many systems you integrate with, your data volume, regulatory constraints, and how much design and UX the product needs. A focused internal tool costs far less than a multi-tenant platform with billing and public APIs. We give you a fixed scope with acceptance criteria per feature, so the price maps to something you can verify rather than an open-ended estimate.

What's a typical delivery timeline?

Discovery takes about a week. Architecture and design run two to three weeks. After that, development moves in two-week sprints with a working demo at the end of each one, so you see software running inside the first month. A first production release usually lands in a few months depending on scope. We plan the sprints up front with per-module estimates, so the timeline is not a guess.

How does your delivery methodology work?

Two-week sprints with continuous delivery and a working demo every cycle. Your feedback goes straight into the backlog. Code review is mandatory, and we pair on the critical modules. Automated tests run at the unit, integration, and end-to-end levels, with manual QA each sprint and sign-off before anything ships. Deploys go through CI/CD with automatic rollback.

Who's on the team that works on my project?

Our permanent in-house team: engineers, designers, and architects who are full-time employees, not subcontractors. The people who start your project are the people who ship it, and turnover in operation is zero.

Do I own the intellectual property?

Yes, completely. Source code, architecture, and documentation are yours. On delivery you get the Git repository, CI/CD pipelines, infrastructure credentials, and an operational runbook. No lock-in and no permanent dependency on us.

Which regions do you serve?

We are based in Austin, Texas and work with clients across the United States. Our engineering team delivers remotely, with in-person sessions when a project calls for it.

KadmoonINC.

Start a project

Logistics

From vehicle location to cost per kilometer

A fleet platform that gave operators one live view of where vehicles were and what each one actually cost to run.

Real-time trackingTelematics / GPSDashboardsMobile app

The challenge

Fleet operators had no single view of where vehicles were or what each one actually cost to run, so decisions were made on stale spreadsheets.

What we built

A fleet management platform covering the full picture, from real-time vehicle location and route data to fuel, maintenance, and cost per kilometer driven.

Real-time vehicle location and route tracking through telematics and GPS.
Fuel and maintenance tracking that rolls up into cost per kilometer driven.
Operator dashboards and a mobile view for the field.

Outcomes

One live view of the fleet in place of stale spreadsheets.
Cost per kilometer visible per vehicle.
Decisions based on current data, not last week's.

Want a system like this for your operation?

Tell us about your project and get a technical proposal within one business day, covering scope, architecture, timeline, and investment.

Start a project

More case studies

Government & EnterpriseSixteen stalled public-sector projects, deliveredA dedicated in-house squad took over sixteen stalled digital transformation projects and shipped all of them, unblocking a large contract pipeline.EducationOne platform for administrators, teachers, and familiesAn integrated platform that replaced paper and disconnected tools, connecting administrators, teachers, and families in real time.HealthcareInteroperable electronic health recordsAn electronic health record system built on HL7 FHIR so scheduling and medication data moves cleanly between systems, with no closed-vendor lock-in.